英文邮件书写规格.ppt

一、主题
主题(Subject)框的内容应简明地概括信的内容,短的可以是一个单词,如greetings;长的可以是一个名词性短语,也可以是完整句,但长度一般不超过35个字母。YES:Supplier training NO:professional trainees from pany should abide by rule of pany(太长) 主题框的内容切忌含糊不清。NO:像News about the meeting 这样的表达, YES:应改为Tomorrow's meeting canceled。一般来说,只要将位于句首的单词和专有名词的首字母大写即可。另外一种较为正规的格式可将除了少于5个字母的介词、连接词或冠词之外的每一个单词的首字母大写。YES:New E-mail Address Notification;Detailed calculation NO:detailed calculation 视信的内容是否重要,还可以开头加上URGENT或者FYI(For Your Information,供参考),如:URGENT:Submit your report today!
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二、称呼
1、E-mail一般使用非正式的文体,因此正文(Body)前的称呼(Salutation)通常无须使用诸如Dear Mr. John之类的表达。在同辈的亲朋好友或同事间可以直呼其名,但对长辈或上级最好使用头衔加上姓。YES:Tommy,或者Mr. Smith。2、称呼和正文之间,段落之间,正文和信尾客套话之间一般空一行,开头无须空格。如: Jimmy, I received your memo and will discuss it with Eric on Wednesday. Best, David 3、人家的名字千万不要错,老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,: Howard E. Wyatt, Dr. Howard E. Hyatt
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文体(正文)
1、可读性:对象是大学程度的话,用高中的英文就行,多用短句(15-20字吧), 技术性的字,就更加要简单易明. 2、,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾. 例如: (1).Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. (2).He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者强调的事情就有分别了. 3、轻重有分, 同等重要的用and来连接,较轻放在次要的句子里. 4、意思转接词要留神. 例如: but (相反), therefore (结论), also (增添), for example (阐明). 分不清furthermore和moreover就不要用啦.
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文体(正文)
5、句子开头不要含糊不清的主词。例子: These decisions have been a big disappointment to mittee members. They have delayed further action. They是指什么呀?开头少用this, that, it, they, 或 which. 6、修饰词的位置要小心, 例如: He could only reimburse the cost after July 15. 应为 He could reimburse the cost only after July 15. 7、. 例如:The figures show a significant increase.”怎样significant呀, 改为: The figures show an increase of 19%. 8、.立场观点一致. 少用被动语. 例如: Partial data should be submitted by Apri