memo_writing备忘录.ppt

2017-2-27 1 Memo Writing & Short Report Jessica 2017-2-27 2 What is a memo? ? The term “ memo ” (short for memorandum ) is used to describe the standard format of internal communication, which an organization uses for its own staff. 2017-2-27 3 memorandum ? a Latin word which means “ thing to be remembered. ” Here it refers to a written record munication, as in a business office. 备忘录 2017-2-27 4 Functions of a memo ? A memo municate information, explain new procedures, announce changes, make requests, confirm results, or offer advice. ?(Memos are rarely sent to other organizations.) 2017-2-27 5 The memo Format ? Heading ? Body 2017-2-27 6 Heading (page 1) ? To save time and effort — in writing, typing, and reading — most memos are written on preprinted forms. ? These forms vary pany to company, but most include spaces for the receiver ’ s name , the sender ’ s name , the date , and the subject . ? The preprinted words ” to , from , date , and subject ” indicate there the appropriate information is to be filled in. 2017-2-27 7 Heading (page 2) ? To — identify the receiver of the memo; ? From — identify the sender of the memo; ? Date — serves as a record of when information is forwarded, requests are made, etc.; ? Subject — indicate the topic of the memo. 2017-2-27 8 Sample heading ? To: All Staff ? From: Allen Smith, Administrative Officer ? Date: November 28, 2005 ? Subject: Operating Instructions for New Copying Machines 2017-2-27 9 Body ? The body of the memo carries a clearly structured message, which is often written in short numbered paragraphs. The body, including the subject sentence, should be blocked to the left margin. The body should be written in plain English to present readers with an objective and factual description of the topic. 2017-2-27 10 Format ? Body —— msg. ? Opening segment ? Discussing segment ? Closing segment