memo_writing备忘录.ppt

Memo Writing & Short Report
Jessica
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6/25/2017
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What is a memo?
The term “memo”(short for memorandum) is used to describe the standard format of munication, which anization uses for its own staff.
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memorandum
a Latin word which means “thing to be remembered.” Here it refers to a written record munication, as in a business office. 备忘录
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Functions of a memo
A memo municate information, explain new procedures, announce changes, make requests, confirm results, or offer advice.
(Memos are rarely sent to anizations.)
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The memo Format
Heading
Body
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Heading (page 1)
To save time and effort—in writing, typing, and reading—most memos are written on preprinted forms.
These forms vary pany pany, but most include spaces for the receiver’s name, the sender’s name, the date, and the subject.
The preprinted words ”to, from, date, and subject” indicate there the appropriate information is to be filled in.
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Heading (page 2)
To—identify the receiver of the memo;
From—identify the sender of the memo;
Date—serves as a record of when information is forwarded, requests are made, etc.;
Subject—indicate the topic of the memo.
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Sample heading
To: All Staff
From: Allen Smith, Administrative Officer
Date: November 28, 2005
Subject: Operating Instructions for New Copying Machines
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Body
The body of the memo carries a clearly structured message, which is often written in short numbered p